We’re looking for an organised, proactive Facilities Administrator to join our team and help keep our workplace safe, well maintained and running smoothly.
This is a varied role and a great opportunity for someone who enjoys being organised, solving problems and working with lots of different people. You don’t need to be a facilities expert already – we’re looking for someone with strong administration and coordination skills who is keen to learn and develop.
What you’ll be doing
- Helping to coordinate planned and routine building maintenance
- Booking contractors and arranging visits for services such as plumbing, electrical work and lift maintenance
- Supporting essential services including cleaning, security, utilities, waste and recycling
- Acting as a friendly point of contact for contractors, suppliers and tenants
- Keeping facilities schedules, records and documentation up to date
- Helping us meet our health & safety and fire safety responsibilities
- Gathering quotes and supporting the management of suppliers and services
- Responding to facilities queries and helping resolve issues quickly and professionally
- Supporting our Operations Manager with wider facilities and operational tasks
What we’re looking for
You’ll be someone who takes pride in being organised, reliable and helpful, with the confidence to manage different priorities and follow tasks through.
Ideally, you’ll have:
- Previous administration or coordination experience
- Good Microsoft Office skills
- Strong communication skills
- Great attention to detail
- A practical and positive approach to problem solving
- The ability to work independently as well as part of a team
- A willingness to learn and develop
We’ll support you in building your facilities knowledge, including working towards relevant Health & Safety and Legionella Awareness qualifications.
If you’re looking for a varied role where you can learn, develop and make a real contribution to our working environment, we’d love to hear from you.
Please be aware our recruitment is handled by our external partner Four Talent Ltd. Should you have any questions related to the role or about your application, please contact a member of their friendly team on 01604 969029.
The personal information collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by https://www.cifas.org.uk/fpn
For more information on how your data will be collected, processed and stored, please see our Job Applicant Privacy Notice here: https://www.commsave.co.uk/assets/public/Job-Applicant-Privacy-Notice.pdf
